7/20/2010As with previous versions of SharePoint, SharePoint 2010 will not index the contents of files larger than 16 MB. There are a couple of reasons for this such as network usage pulling large files across and the time it takes to break them apart. While the file itself isn't indexed, the metadata is. So you'll be able to find the location of a 17 MB or larger file by searching for its name, or its author, you won't be able to find it by searching for words that exist in it.
With previous versions of SharePoint, the fix for this was to add a Registry key called "MaxDownloadSize" and put a number between 17 and 64 in it. That tells the search engine to ignore the 16 MB limit, and go ahead and index files all the way up to 64 MB in size. However, in SharePoint 2010 this has changed a bit. The indexer still doesn't download files larger than 16 MB, so that's the same. The way to fix it though is different now. Thanks to the invention of PowerShell we can do that instead of getting our hands dirty in the Registry.
Here's the PowerShell code:
$s = Get-SPEnterpriseSearchServiceApplication
$s.GetProperty("MaxDownloadSize")
$s.SetProperty("MaxDownloadSize",25)
$s.Update()
Restart-Service osearch14
This is what it looks like in practice:
We can see here the default value is still 16 MB, but that is easily changed to something like 25 MB. We also need to bounce the search service for this to take effect. Then after your next full crawl the data in files larger than 16 MB will be indexed.
How do you know if you have documents larger than 16 MB? Unfortunately that seems to have changed for the worse in SharePoint 2010. In SharePoint 2007 if the indexer came across a file larger than 16 MB it would throw a warning in the crawl log. SharePoint 2010 doesn't do this. I haven't found a way to determine which files are skipped because that are larger than the current MaxDownloadSize setting. If anyone knows how to determine this, let me know.
tk 7/4/2010I stumbled onto this last week. A customer had a newly installed SharePoint 2010 farm and they got a complaint from an end user that they couldn't open non Microsoft documents. They only get the option to save or cancel. The screenshot below shows what happens when you try to open a PDF file from SharePoint 2010 in Internet Explorer 8.
Of course SharePoint's a lot less fun without that tight integration with documents that we've all grown to know and love. It was certainly a step backwards for this customer, as they could open these documents directly from SharePoint 2007. I hadn't seen this yet myself, so I did some investigation. I was able to reproduce the behavior in IE8. However, I noticed I was able to open the same document with Firefox. I discovered the behavior was caused by a new setting in SharePoint 2010, Browser File Handling. This setting is a security that prevents some active documents, like HTML and PDF, from ever being automatically loaded in a client application when clicked in SharePoint. The default setting in SharePoint 2010 for Browser File Handling is "Strict" which causes this behavior. If we change the setting to "Permissive" then we're able to open these documents directly like we expect to. This setting is set per web application in Central Admin in the General Settings shown below.
Since this setting is scoped at the web application level, it needs to be changed for every one of them. That's where PowerShell comes in handy. This setting can also be changed there. Web SPWebapplication object has a BrowserFileHandling property that corresponds to this setting. The following PowerShell will display its value for all the web applications in your farm:
Get-SPWebApplication | Select url, browserfilehandling
We can also use PowerShell to change that value for all of the web applications in the farm. This PowerShell code will do that:
Get-SPWebApplication | ForEach-Object {$_.BrowserFileHandling = "permissive"; $_.update()}
This changes the setting to "Permissive" then updates the web application. Here's how it looks:
It's that easy with PowerShell.
I hope this blog post has saved someone some frustration trying to figure out why they can't open up their documents directly.
tk First off, a big Congratulations!! to Joy Bauer who was the winner of my Office 2010 contest. She correctly answered that the stated benefit of the ribbon was reduced user training. Thanks to everyone that entered. Keep an eye out here, I'll be giving away some SQL books in July.
I recorded a couple of videos while I was in New Orleans for TechEd. No, not those kind of videos. They're online now for your viewing pleasure. The first is part of a segment called Bytes by TechNet. It's a short video interview by Harold Wong. It was a pretty good time. The second is another short video interview about what I like about TechEd and what I see in the future for the next year. You can see it here. Both are short, I hope at least one of them will be the next Internet sensation like the Numa Numa Guy video or Gem Sweater Girl.
Finally, for some SharePoint related content, the June 2010 Cumulative Updates for SharePoint are out.
As usual, test them before you install them in production, and don't install them in production unless you need them.
Happy patching.
tk
6/16/2010
Those of you that read my blog and listen to my netcasts know I'm really excited about SharePoint 2010, and I do what I can to get other people excited as well. With that in mind, I'm excited to announce that I've been asked to be a part of a Microsoft campaign to spread the good word about your friend and mine, SharePoint 2010, the future of productivity.
Below I've linked a video that talks about some of the great new features in SharePoint 2010. After watching that video send an email to join2010@toddklindt.com with the subject "The Future of Productivity" (so I can tell them apart from all the Viagra emails I get) and the answer to this question: "What are the stated benefits of a ribbon UI?" I will accept guesses until 12:01 CDT the morning of Wednesday June 23rd.
I know the question you're all wondering, "What do I win? What do I win?"" Boy am I glad you asked, this is the best part! I will randomly select one of the correct answers and that person will win the following deluxe prize package:
Is that great or what? Sadly, I can only ship the prize to United States residents living in the US. Sorry. L
Are you excited? Are you already to go? I thought so. Without further ado, here's the video…
SharePoint 2010, The Future Productivity (also available on the righthand side of the main page)
Good luck to everyone. Get those emails in and I'll announce the winner Wednesday June 23rd.
tk
6/13/2010Sadly, another TechEd has passed. As always it was a blast. Shane and I had two sessions. One on upgrading to SharePoint 2010, and one on getting up to speed on PowerShell for SharePoint Admins. Due to the magic of the Internet you can watch those sessions even if you weren't at TechEd this year. Just click the links above. Both went over pretty well. The last time I checked the PowerShell session was the highest ranked Office and SharePoint session at TechEd. Just goes to show what bribing your audience with free books can do.
The nice folks at Idera bought 35 of our books and on Tuesday we gave them away and signed them. We also gave away some adorable t-shirts.
We also recorded a couple of interviews with Harold Wong for TechNet Bytes. I'm not sure when they will be published. Keep your eye out for them though, they're pretty good. Here's a snapshot I took on the set while Shane was sharing the SharePoint love.
In our spare time we hung out at the SharePoint TLC and dispensed invaluable SharePoint advice. That and made fun of each other. We also tirelessly pitched our new book, Professional SharePoint 2010 Administration from Wrox. It paid off. It was the #1 seller in the TechEd bookstore Sunday and Wednesday, the #2 seller on Monday, and the #4 seller on Tuesday. That's not too bad considering it sold out…twice! Here are the top sales on the first day:
I also got to meet a lot of people. It was a blast meeting a bunch of people in person that I had previously only communicated with on Twitter. Thanks to all of you that came up and said "Hi." It made the event a lot more personal. J
That's all for my TechEd coverage. I look forward to next year's TechEd in Atlanta.
tk
6/4/2010
In a couple of days I fly to New Orleans for TechEd 2010. Here's a list of the places I know I'll be:
OSP401 - Upgrading Microsoft Office SharePoint Server 2007 to SharePoint Server
Tuesday June 8th, 8:00 – 9:15 (Add to your calendar)
Itching to upgrade your SharePoint Server 2007 farm to SharePoint Server 2010? Then this is the session for you. In this session we cover the upgrade methods that are available, and explain how to determine which one is the best way for you to get your content into your shiny new SharePoint 2010 farm. Finally, we show you the way to reduce the amount of downtime you'll have. Your users will love you for that.
Idera book signing
Tuesday June 8th, 12:15 – 12:45 (Add to your calendar)
First 35 people to show up get a free signed copy of Professional SharePoint 2010 Administration and maybe a t-shirt. This will be at the Idera booth at the Partner Expo.
OSP402 - Windows PowerShell Made Less Scary for the Microsoft SharePoint Server Admin
Wednesday June 9th, 11:45 – 1:00 (Add to your calendar)
PowerShell is the command line admin interface for SharePoint Server 2010. It can be pretty scary for SharePoint admins who haven't used it before. In this session we provide PowerShell basics, then show the amazing things you can do to SharePoint 2010 with PowerShell. By the end of this session you may never open Central Admin again.
I'll also be spending a lot of time at the SharePoint booth in the Technical Learning Center (TLC) so swing on by and say "Hi." I look forward to seeing you.
tk |
|
|
|
|
My latest book has been released. I present... Inside SharePoint Administration. Shane Young, Steve Caravajal and I packed every trick and tip we know into this little number. You can order it from Amazon, or wherever you buy books.
Enjoy,
tk
|
|
|
|
|
|
1
- 10  |
|
|
|
Ever wonder what a SharePoint smarty does in his free time? We write blog entries and books. One of the books I was fortunate enough to work has hit the shelves. You can pick up Real World SharePoint 2007: Indispensable Experiences From 16 MOSS and WSS MVPs on Amazon . The book is filled with all kinds of great information on a wide variety of SharePoint aspects. There's something in there for admins, developers and even end users. As is in the Wrox tradition, all of our pictures appear on the cover. Here's what to look for:
Click for a full size picture
If you buy books at brick and mortar stores, please ask them to carry it. My baby's gotta eat!
After you grab the book head over to the Wrox forums or post here and let me know what you think.
tk |
|
|